Planning 101: How Long Does It Take to Plan a Destination Wedding?

Step 2 – Get a group contract set up (As soon as the venue is selected)

Once you’ve nailed down your wedding date and time, it’s time to secure a group contract. This contract ensures that all your guests have a room at the same rate, making everyone’s stay seamless and enjoyable. As a destination wedding specialist, I personally work with a travel supplier (vs booking directly with the resort) to set up the group contract, as it simplifies the process and ensures you get the best deals.

If you want to know how much your destination wedding will cost, you can check out my blog post here: How Much Does A Destination Wedding Cost?

Step 3 – Send out Save the Date invites (Give guests as much time as possible, at least 6 months, preferably a full year)

With the wedding date and group block secured, it’s time to spread the excitement by sending out Save the Date invitations. Make sure your invites include all the essential details, and if you’re working with a destination wedding travel specialist, we can set up a wedding website where your guests can easily reserve their rooms. Plus, when your guests book with a group you can earn some fantastic perks like free rooms and upgrades.

Step 4 – Pre-wedding planning (6-9 months before the wedding)

Now comes the in-between phase, where you’ve got some time before the big day. Here are some tips to make the most of it:

• Consider a pre-wedding planning trip to your chosen destination, taking advantage of any discounted rates.
• Research fun group activities like a catamaran cruise to keep your guests entertained.
• Remind your guests to RSVP by reserving their rooms with a low deposit.
• If you’re hiring a photographer/videographer not on the resort’s preferred list, plan for the outside vendor fee, or consider having someone from the U.S. attend as a guest to avoid it.

Step 5 – Start planning the wedding (Between 4-6 months from the wedding)

Even if your resort isn’t ready to dive into the nitty-gritty details just yet, start planning by creating a Pinterest board with your wedding inspirations for decor, colors, and flowers. When the time comes, you’ll be crystal clear about your preferences. Other planning decisions include menu selections, photography packages, and music for the reception.

Step 6 – Final Payments and Transfers (60 – 75 days before travel)

Approximately two months before the big day, it’s time to make final payments for room reservations. Don’t forget to gather your guests’ flight details, so transportation can be coordinated smoothly. Double-check those itineraries to ensure they match their room dates, as discrepancies can arise if you wait until the last minute. If you work with a destination wedding specialist like me, this task will be on my plate. 😉

Step 7 – Tips, reminders, and travel documents, oh my! (2 weeks before travel)

As the wedding day draws near, send out travel documents via email about two weeks before the trip. Ask your guests to review them thoroughly and notify you of any questions or discrepancies. Provide them with tips and reminders for a stress-free trip, including details on online check-in, shuttle services, gratuities, and emergency contacts. Again, this is something I can easily take off your plate.

Phew, we’ve covered it all! Planning a destination wedding may seem daunting, but with this timeline and the guidance of a destination wedding specialist, you’ll be well-prepared to create the wedding of your dreams in paradise.

How Long Does It Take to Plan a Destination Wedding? Not Long at all!

Planning a destination wedding is an adventure in itself, and we hope our guide has been a helpful compass on your path. At least you now have a better grasp of the timeline involved in planning your destination “I Do!” 

Now, it’s time to take the next step. If you’re ready to turn those dreams into plans, and you want a little help with putting your destination wedding together, then schedule a complimentary consultation with me today. I have a few openings left this month!  I  can’t wait to be a part of your journey to ‘happily ever after’!  Just use this link to schedule now! Let’s craft the wedding of your dreams together.